Belgium Visa Requirements For Kenyan Citizens

These are the Belgium visa requirements for Kenyan Citizens. Belgium is a Schengen country located in Western Europe bordering Netherlands to the north, Germany and Luxembourg to the East, United Kingdom to the west and France to the south. It’s the 20th richest country in the world with a GDP per capita (PPP of  $46,383. The wealthy nation is also the home to European Union and NATO headquarters.

Belgium’s accessibility from elsewhere in Europe makes it a popular tourist destination. In fact, a Belgium visa guarantees you free entry to other 26 countries which are part of Schengen. Kenyans visiting Belgium are required to have a visa as of 2018. Below, we have listed all the requirements and documents one must have before doing an application for a Belgian Visa. You will also get to know the visa charges and the processing time.

Belgium Visa Requirements For Kenyan Citizens

.You can either apply for a short stay or long stay visa for Belgium. The two visas are divided into the following categories depending on the purpose of your travel to Belgium.

1.Short Stay Visa

  • Short stay Tourism
  • Short stay Professional Reasons
  • Short stay Medical

Short stay to settle in Belgium

  • Short stay visa to join an EU citizen residing in Belgium
  • Short stay Cohabitation
  • Short stay for marriage in Belgium

2. Long Stay Visa 

  • Long stay Family reunion
  • Long stay Student
  • Long stay Work

Belgium Short Stay Tourism Visa Requirements 

This type of Visa allows you to stay for a period of 90 days (3 months) in Belgium. Either you are going to visit a family friend, attend an event i.e Tomorrowland or even visit various attractions, these are documents and requirements you must meet before making an application for a visa.

1. Your Passport must be valid for at least 3 months and have at least 2 blank pages at the time of application.

2. One application form fully filled in, signed (two times: at the point nr. 37 AND on the last page!) and dated by the applicant.  Click here to start your visa application.

2.Two passport photos not older than 6 months

3.Proof of a valid travel insurance policy with a validity of a minimum of one month.

The insurance must be valid throughout all of the Schengen countries and must cover the whole duration of the stay or transit. The minimum cover is EUR 30,000. The insurance must cover the cost of repatriation on medical grounds, urgent medical treatment and/or urgent hospital treatment or costs incurred in the event of your death while in the Schengen area.

4. For minors (under 18)

Original letter of the school, mentioning:

-Full address,the telephone number of the school

– permission for absence

-Name and function of the person giving the permission.

Parental Authorization

5. Proof of financial stability of the applicant. Your bank statements for the last 3 months will be required.

6. If you are employed, submit a dated and signed leave letter from your (current) employer containing :

-Full address and contacts of the company

-The name and position of the countersigning officer

-The name of the applicant, position, salary and years of service

-Approval for leave/absence mentioning the intended travel dates

7. For students:

Original letter of the university, mentioning:

-The enrollment (of the current academic year) – the full address, telephone number of the university

-Permission for absence mentioning the intended travel dates

-Name and the position of the person giving the permission

8. For retired persons:

Proof of pension or other regular income.

9.For unemployed adults:

Any other proof of regular income.

10. Cover letter; This cover letter must be well written and formatted clearly. It must mention the reason you are visiting Belgium, how your trip is being funded, your itinerary and our intention to return to Kenya after your holiday.

11. Copy of your round-trip flight reservation.  Please note that the ticket should be bought only after the visa has been issued.

12. Accommodation proof  (hotel or apartment reservation).

13.  In the case you are visiting friends or relatives, submit a Certified Invitation letter with their address and phone number.

14. Proof of family ties in Kenya based on birth certificates, marriage certificate etc. if available.

 

Additional Requirements for those visiting Belgium for

(A) Official meetings, business meeting, cultural or sports events)

1.Original dispatch Letter from your employer

A letter from the employer on official company paper with a stamp, signature, date and clearly mentioning:

-address, telephone and fax numbers of the employing company

– The name and position in the employing company of the countersigning officer

– The name of the applicant, position, salary and years of service

– The purpose of the visit mentioning the intended travel dates

– The person or the entity who will bear your travel and living costs.

2.Proof of solvency

-Proof of the solvency of your (employer’s) company, if the company pays the costs of travel and living.

-Proof of your personal solvency: bank statements from the last 3 months, no deposits. Bank statements should not be credit card statements but bank statements of a current account where we can see you regular revenues (salary, pension, etc.).

3. Invitation letter from the organizer of the event or the training

An official company paper with stamp and signature, mentioning clearly :

-The full address and contacts of the company

– The name and position of the countersigning officer

– The purpose + dates of the visit

-The detailed program

-The person or the entity who will bear your travel and living costs

-Whether the sponsor gives financial guaranty for your return to Kenya.

4. Work Permit (if applicable)

The original work permit may be needed in some cases. Please ask the inviting company in Belgium to verify if you need a work permit.

(B) Marriage in Belgium

1.A medical certificate attesting that you are not carrying any of the diseases which might endanger public health. This certificate must be no older than 6 months from the date of issuance. The specific form must be signed and stamped by one of the Embassy’s agreed physicians: Dr. Kewal Thakore, Warwick Medical Centre, United Nations Avenue, Giriri, Nairobi – Tel. +254-20-7120558.

2. Non-criminal record certificate

A notarized and legalized certificate attesting to the lack of any convictions for crimes or offences under common law, together with a translation. This certificate must be no older than 6 months from the date of issuance.

3. Proof of the permanent and stable character of the relationship.A history of the relationship and proof of the permanent and stable character of the relationship.

4.Deed of declaration of marriage

Proof that both parties are aged over 21 (or over 18 if they cohabited for at least one year before the arrival in Belgium of the person the applicant wants to join). Deed of declaration of marriage established by the Registry Officer (Civil Status) in the 6 months prior to the visa application.

5.Copy of ID Card/residence permit of the person to be joined in Belgium o A copy of the identity card of the Belgian or a copy of the residence permit of the foreigner (Card A, B, C, D, F, F+ or H)

6.Solvency of the person to be joined

Proof that the person being joined has stable, regular and sufficient means of subsistence during the last 12 months to meet his own needs and those of the members of his family and avoid them becoming a burden on the public authorities.

7.Mutual Insurance Company o Proof that the person to be joined is affiliated to a Mutual Insurance Company (Mutualiteit / Mutualité) covering the risks for himself/herself

Belgium Long Stay Visa Visa Requirements 

1. Long stay Family reunion

1.A valid passport + copy:

– Should be valid at least 3 months after the intended date of departure from Belgium and must contain at least 2 empty pages when applying for the visa.

2. Two application forms fully filled in, signed (two times: at the point nr. 37 AND on the last page) and dated by the applicant. Click here to start your visa application.

3.Three passport photos not older than 6 months

4.Contribution fees

The proof of payment has to be submitted along with the application at the time of the application. If this is not the case, the visa application is not admissible.

5.Medical certificate

A medical certificate attesting that you are not carrying any of the diseases which might endanger public health. This certificate must be no older than 6 months from the date of issuance. The specific form must be signed and stamped by one of the Embassy’s agreed physicians: Dr. Kewal Thakore, Warwick Medical Centre, United Nations Avenue, Giriri, Nairobi – Tel. +254-20-7120558.

6.Non-criminal record certificate

A notarized and legalized certificate attesting to the lack of any convictions for crimes or offences under common law, together with a translation. This certificate must be no older than 6 months from the date of issuance.

7.Proof of relationship

-Copy of the ID Card/residence permit AND passport of the person to be joined in Belgium

– Spouse:

  • Your marriage certificate: i.e. a true certified copy of the notarized and legalized form
  • Your notarized and legalized birth certificate mentioning the name of both parents
  • In case of divorce or widowhood: your notarized and legalized certificate of divorce/death of the spouse.

– Children under 18:

  • A notarized and legalized birth certificate mentioning the name of both parents
  • In case the parents are divorced: a true certified, notarized and legalized, copy of the divorce decision mentioning to whom of the parents the full guardianship was entrusted, together with a notarized and legalized authorization from the parent, stating that the child can permanently leave with a copy of the parent ID.
  • If travelling alone or without one of the parents: provide a legalized parental authorization with a copy of the parent(s) ID.

-In case the child was adopted: a notarized and legalized adoption certificate.

-In case a parent has deceased: a notarized and legalized death certificate of the deceased parent.

8.Sufficient accommodation

Proof that the party being joined has sufficient accommodation. This evidence can be done either, by a copy of the property’s title assigned to his principal residence housing, or by a copy of a registered lease contract concerning housing assigned to his principal residence. (Preferably, this document should be accompanied by an inventory of fixture (between landlord and tenant) of the leased property)

9. Solvency of the person to be joined

Proof that the person being joined has stable, regular and sufficient means of subsistence during the last 12 months to meet his own needs and those of the members of his family and avoid them becoming a burden on the public authorities.

10.Mutual Insurance Company

-Proof that the person to be joined is affiliated to a Mutual Insurance Company (Mutualiteit / Mutualité) covering the risks for himself/herself and the members of his/her family.

  • (minimum cover of €30,000, valid for all Schengen countries – covering possible medical expenses – ex. Hospitalisation, repatriation and urgent medical treatment) with a validity of a minimum of one month. (less than a month will not be accepted)

11. Roundtrip Flight reservation

2. Addition requirements for Long Stay Study Visa

  • Admission or inscription letter

-A certificate of enrolment from a Belgian university or institution of higher education, organized, recognized or subsidized by the Belgian public authorities. This certificate is mandatory even in case you intend to take a language course prior to starting your studies. For the latter course, a certificate of enrolment is also to be submitted.

-An attestation of registration as a regular student issued by a private higher education establishment

  • Proof of financial support

-Proof of the scholarship you have been or will be granted

-Proof of your personal ability to finance your studies: the minimum monthly amount accepted is € 631

-Proof of your personal and regular incomes (example: real estate, stock and share incomes)

-Financial certificate (attestation) of a student account in Belgium

-Proof that a guarantor supports you :

If the guarantor is a Belgian national or has a permanent residence permit in Belgium, he has to provide: ( These should all be original documents)

1.A letter of guarantee by your guarantor. This document can be obtained from the guarantor’s municipality in Belgium and has to be certified by the municipality. This document is valid for 6 months after signature.

2. Certificate of registration issued to the guarantor by the municipality in Belgium; a photocopy of the guarantor’s identity card/passport.

3.Proof of the solvency of the guarantor (bank account statement/salary sheet/tax paper).

4.  It’s recommended to provide a certificate of the composition of the guarantor’s family.

If the guarantor is residing in Kenya or in a foreign country, he has to provide:

– A letter of guarantee from your guarantor. If the guarantor is residing in Kenya, he/she is required to present himself at the Embassy to sign the letter of guarantee and have his signature legalized. If the guarantor is residing in a foreign country, this document can be obtained from the Belgian Embassy in Kenya and has to be certified by that mission. This document is valid for 6 months after signature. – A photocopy of the guarantor’s identity card. Proof of the solvency of the guarantor: bank account statement for the last 3 months/salary sheet/tax paper – translated and notarized.

-A photocopy of the guarantor’s identity card.

-Proof of the solvency of the guarantor: bank account statement for the last 3 months/salary sheet/tax paper

5. Proof that the applicant has access to higher education

-Notarized certificate of your diploma/degree

-A transcript obtained during the last year of studies, issued by the attended institution.

-Any diploma, certificate or certificate of achievement obtained (e) after high school

-If the applicant follows a non-degree program: a detailed study plan and a motivation letter

3. Addition requirements for Long Stay Work Visa

1.Medical certificate

A medical certificate attesting that you are not carrying any of the diseases which might endanger public health. This certificate must be no older than 6 months from the date of issuance. The specific form must be signed and stamped by one of the Embassy’s agreed physicians: Dr. Kewal Thakore, Warwick Medical Centre, United Nations Avenue, Giriri, Nairobi – Tel. +254-20-7120558.

2. Contribution fees

The proof of payment has to be submitted along with the application at the time of the application. If this is not the case, the visa application is not admissible.

3. Non-criminal record certificate

A notarized and legalized certificate attesting to the lack of any convictions for crimes or offences under common law, together with a translation. This certificate must be no older than 6 months from the date of issuance.

4. Work Permit. Your original work permit obtained by the Belgium-based employer, or his representative, from the regional employment service which covers the employer’s place of business (VDAB, FOREM or ORBEM).

5. For professional card (when working as an independent)

Professional Card approval: The authorization from the Federal Public Service Economy, SMEs, Self-Employed and Energy for an issuance of a Professional Card (mainly sent by e-mail to applicants and Embassy)

6.Researchers

  • Admission or invitation letter

An invitation letter from the University/the inviting organization in Belgium which states the purpose of stay and the duration of the research.

  • Work Permit . Your original work permit obtained by the Belgium-based employer, or his representative, from the regional employment service which covers the employer’s place of business (VDAB, FOREM or ORBEM). The work permit is waived in the following cases:

1. The researcher signs a hosting agreement

-Attach a copy of the hosting agreement signed by the research organization and approved by the Belgian Science Policy and detailing the amount of the compensation

2. Post-doctorates who:

– are titleholders of a PhD or an equivalent qualification and

– are the beneficiaries of a scientific grant and

– are carrying out fundamental scientific research in the host university in Belgium, within the framework of international mobility in order to promote the scientific competence gained through the doctorate.

The researcher needs to add the documentation which proves he/she falls under these exceptions.

Belgium Visa Fees For Kenyan Citizens 

These are the short and long stay Belgium visa application charges for Kenyan citizens as of 2018.

 

 

Visa Type​​ 

 

Charges ( Ksh)

 

Short Stay​​ 

 

 

7,380

 

Short Stay Children

 

4,305

 

Long Stay

 

22,140

 

Service Fee

 

3,506

 

The following categories do not have to pay the visa fees

 

  • Students who received a Scholarship

  • Family members of EU citizens

  • Minors less than 6 years old (short stay visa only)

 

Belgium Visa Application Process in Kenya

1.Register on Visa On Web

  • Create an account on Visa On Web
  • Complete and validate the electronic application form
  • As soon as your form is validated your VOW application form will be sent to your email address.
  • Print and sign the form.

2. Create a TLScontact account and book the appointment

  • Create a TLScontact account.
  • Select a convenient day and time for you to submit your complete application file at the TLScontact centre.
  • Don’t forget to print out your appointment confirmation. You will need it to enter the TLScontact centre.

All Belgium via applications are managed by the TLS Visa Application Centre which is located at 9 West building Unit 2, 1st floor along Ring Road in Westlands.

3. Application submission at TLScontact centre, biometry and payment.

  • Go to the TLScontact centre with your appointment confirmation, your passport and your completed application supporting documents.
  • Your application documents will be checked for completeness and you will receive a checklist confirming your submitted documents.
  • Arrive on time.  If you do not attend the appointment at the agreed time, you will need to book another appointment online.
  • Service and visa fees are paid at the TLScontact centre
  • You can follow the status of your application by logging into your personal TLScontact account

For enquiries about visa applications, you can send an email to [email protected], or call the Belgian Embassy at (+254) 733 379 658, between 2:30 pm and 3:30 pm from Monday to Thursday.