Functions of Public Procurement Regulatory Authority

This article highlights the functions of Public Procurement Regulatory Authority (PPRA). The authority is one of the state corporations under The National Treasury. It was initially known as Public Procurement Oversight Authority (PPOA), before being renamed in January 2016 after the enactment of the Public Procurement and Asset Disposal Act, 2015.

Here are functions of the Public Procurement Regulatory Authority.

1. To monitor, assess and review the public procurement and asset disposal system to ensure that they respect the national values and other provisions of the constitution, including Article 227 and make recommendations for improvements

2. Enforce any standards developed under the Act

3. Monitor the public procurement system and report on the overall functioning of it and present to the Cabinet Secretary and the county executive member for finance in each county.

4. To monitor classified procurement information, including that of specific items of security organs and making recommendations to the Cabinet Secretary.

5. To monitor the implementation of the preference and reservation schemes by procuring entities.

6. Prepare, issue and publicize standard procurement and asset disposal documents and formats to be used by public entities and other stakeholders.

7. To provide advice and technical support upon request.

8. Investigate and act on complaints received on procurement and asset disposal proceedings from procuring entities, tenderers, contractors or the general public that are not subject of administrative review.

9. Research on the public procurement and asset disposal system and any developments arising from the same.

10. To advise the Cabinet Secretary on the setting of standards including international public procurement and asset disposal standards.

11. Develop and manage the state portal on procurement and asset disposal and ensure that it is available and easily accessible.

12. Monitor and evaluate the preference and reservations provided for under the Act and provide quarterly reports.

13. Create a central repository or database that includes;

  • complaints made on procuring entities
  • record of those prohibited from participating in tenders
  • market prices of goods, services and works
  • state organs and public entities that are non-compliant with procurement laws
  • statistics related to public procurement and asset disposal price comparisons for goods, services and works.

14. To inform as applicable, the Cabinet Secretary, Parliament, relevant County Executive member for finance, Auditor General or the relevant County Assembly on issues on non-compliance with procurement laws once the relevant organ ignores the written directives of the Authority.

15. Report to parliament and the relevant county assembly.

16. To develop a code of ethics to guide procuring entities and winning bidders when undertaking public procurement and disposal with state organs and public entities.

17. To co-operate with state and non-state actors with a view to obtaining recommendations on how public procurement and disposal can be improved.

18. Ensure the procurement entities implement the preference and reservations and provide data to the authority dis-aggregated to indicate the number of disadvantaged groups that have benefited.

19. To perform any other functions and duties as provided for under the Act and any other relevant law.

Public Procurement Regulatory Authority Contacts

Head office

Location: National Bank Building, 11th Floor, Harambee Avenue

Phone: 020 3244000

Western Kenya Regional Office

Location: Prosperity House, Wing C, 6th Floor, Owuor Otiende Avenue

Phone:  057 2024000

Coast Regional Office

Location: Uhuru na Kazi Building, 7th Floor, Mama Ngina Drive

Phone: 041 2224040, 0700 195220, 0773 734843

North Rift Regional Office

Location: Ainabkoi Sub County Offices

Zack Abuyeka

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