How To Register On IFMIS Supplier Portal And Requirements

This article will guide you on how to register on the IFMIS Supplier Portal, IFMIS requirements, and how to apply for tender. The Kenya Supplier Portal, integrated within the Integrated Financial Management Information System IFMIS e-Procurement system, is a pivotal platform for direct communication between government-procuring entities and suppliers.

This portal simplifies the procurement process,  from requisition, tendering, and contract award to payment. Through IFMIS , suppliers gain access to various opportunities such as participating in open tenders and RFQs, enhancing visibility and accountability at all levels of the procurement process for the benefit of all Kenyans.

With basic computer skills, suppliers can now receive notifications of tenders from Ministries, Departments and Agencies (MDAs) and Counties, and the government directly through the Kenya Supplier Portal.

IFMIS Supplier Portal Registration Requirements

• Name of the company and Tax Country
• Company registration Number and Personal identification (PIN)
• company official email address
• First name and last name of the company owner
• Phone area code and phone number for the company
• Phone extension for the company

How to Register on the IFMIS Supply Portal

Here are the step-by-step instructions for registering a business through the Kenya Supplier Portal:

1. Begin by accessing the internet through your preferred web browser.
2. Navigate to the Kenya Supplier Portal by visiting supplier.treasury.go.ke.
3. Once on the Kenya Supplier Portal home page, locate the link to initiate the self-registration process, typically found in the bottom left corner.
4. Click on the self-registration link, which will redirect you to a form requiring your company details from the requirements above.
5. Fill out the form with the necessary information and meet all requirements.
6. Upon completing the form, submit it for registration.
7. Following submission, you will receive an email indicating the status of approval from the IFMIS Department, confirming the registration process completion.

NOTE:

When submitting company details on the Kenya Supplier Portal, it’s important to adhere to the following guidelines:

• Ensure that all fields marked with an asterisk (*) are completed as they are mandatory.
• Utilize uppercase letters throughout the submission.
• Avoid the use of abbreviations or special characters such as “&” for “AND”.

How To Reset the IFMIS Supply Portal Password

In case you forget your IFMIS Supplier account password, here are the step-by-step instructions for resetting your password on the IFMIS Supplier Portal:

1. Go to the Supplier Portal log-in page and locate the log-in assistance link.
2. Once found, copy the URL provided, which typically appears as supplier.treasury.go.ke…etc, and add “https://” before it to ensure a secure connection.
3. In the designated field, enter the username that was initially provided to you when registering on the IFMIS-Kenya Supplier Portal.
4. Click the “Forgot password” button to initiate the password reset process.
5. Check your email inbox for a message containing a link to reset your password.
6. Open the email and click on the provided “reset password” link.
7. Similar to step b, ensure that the URL in your browser begins with “https://” for a secure connection.
8. Enter your username when prompted.
9. Create and confirm your new password as instructed.
10. Finally, click the “confirm password” button to complete the password reset process.

How to Retrieve and Apply for Open Tenders on the IFMIS Supply Portal

1. Begin by obtaining the online tender number from the organization that has advertised the tender.
2. Access the Kenya Supplier Portal and log in using your credentials.
3. Once logged in, navigate to the “Sourcing Supplier” section.
4. Click on the “Sourcing” option.
5. Select “Sourcing home page” to proceed.
6. Under the “Open negotiations” section, find and open the dropdown menu.
7. Select “Number” from the dropdown menu.
8. Input the online reference number provided by the organization that advertised the tender.
9. After entering the reference number, click on the “Go” button to retrieve the open tender.

For Request for Quotation (RFQ), suppliers will receive notifications from procuring entities that have prequalified them, facilitating their participation in the procurement process.

Contact Information

Help Desk: 0800221416, 0204801801

Email: info@ifmis.go.ke

Social Media platforms: IFMIS Youtube channel, Facebook IFMISKenya and Twitter @IFMISKenya

You can also visit the nearest Huduma Center for further help.